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Virtual Property Management Coordinator (US-Based) – Part-Time (10–20 hrs/week)
We are a small property management company seeking a reliable, organized, and professional US-based Virtual Property Management Coordinator to support day-to-day operations.
This role is primarily remote. We already have a local runner for in-person tasks such as keys, access, unit checks, and showings. Your role is to be the communication and coordination hub.
We are looking for someone who is calm under pressure, communicates professionally with tenants, follows up with vendors, and keeps tasks organized so nothing falls through the cracks.
Hours
Part-time: 10–20 hours/week
Workload varies week to week depending on maintenance volume and vacancies
Flexible schedule, but must respond to tenant requests during normal business hours
Responsibilities
Respond to tenant calls, texts, and emails professionally
Coordinate maintenance requests and schedule vendors
Follow up until repairs are completed
Track open work orders, vendor appointments, and invoices
Assist with leasing support: rental inquiries, pre-screening, scheduling showings
Prepare leases and addenda using templates (Word)
Maintain organized tenant files and vendor lists
Provide short daily/weekly status summaries
Requirements
Must be US-based
Strong written communication and professionalism
Excellent follow-through and organization
Comfortable handling tenant issues calmly
Tech comfortable (email, Word, Google Drive, spreadsheets)
Prior property management, leasing, real estate admin, or customer service experience preferred
Nice to Have
Familiarity with SmartMove / TransUnion tenant screening
Experience with Section 8 communication (helpful but not required)
Experience coordinating vendors (plumbing, HVAC, electrical, handyman)
To Apply
Please include the following in your proposal:
Your time zone and availability
A brief summary of your relevant experience
Your hourly rate
The words “organized and proactive” in the first line of your message
A short example of how you would respond to this tenant message:
“My hot water has been out since yesterday and nobody is calling me back.”
Compensation
Hourly based on experience. This role can grow over time for the right person.
Trial Week
We will start with a paid 1-week trial (10 hours) to ensure it is a good fit.