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VIRTUAL EXECUTIVE ASSISTANT / EXECUTIVE ASSISTANT (C-SUITE SUPPORT) – INDIA (REMOTE) LOCATION

February 21, 2026

Job Description:

ROLE SUMMARY

We are seeking a highly effective Virtual Executive Assistant / Executive Assistant to support senior leadership (C-Suite). This role requires deep experience partnering with executives, expert-level calendar and inbox management, strong written communication, impeccable follow-through, and high discretion. You will anticipate needs, protect executive time, and keep priorities moving with minimal direction.

KEY RESPONSIBILITIES

EXECUTIVE SUPPORT:

Manage complex, frequently changing calendars (multi-time-zone scheduling, agenda planning, conflict resolution, buffers, travel time, priority-setting)
Own inbox management: triage, draft responses, flag urgent items, follow up for missing info, and maintain response SLAs
Prepare daily/weekly executive briefs: upcoming meetings, priorities, action items, and risks
Track deliverables and commitments across stakeholders; ensure timely follow-through and closure

MEETINGS & COMMUNICATION:

Schedule internal/external meetings, send agendas, confirm attendees, and manage reminders
Capture notes and action items; distribute recaps and manage follow-ups
Draft polished executive communications (emails, messages, meeting updates) in a professional voice
Coordinate with internal leaders and external partners with confidence and diplomacy

ADMINISTRATIVE & OPERATIONAL SUPPORT:

Create and maintain documents, trackers, and light reporting (Excel/Sheets)
Support basic project coordination (timelines, task lists, status updates)
Organize and maintain executive files and folders (SharePoint/Google Drive/OneDrive), with clean version control
Assist with travel planning (as needed): itineraries, logistics, confirmations
Create and maintain SOPs, checklists, and templates for recurring workflows (calendar rules, inbox triage, meeting prep, follow-ups, travel, document organization)
Standardize and improve processes to reduce rework, increase speed, and ensure consistent execution

CONFIDENTIALITY & PROFESSIONALISM:

Handle sensitive information with strict confidentiality and sound judgment
Maintain a high standard of professionalism, accuracy, and discretion in all communications

REQUIRED QUALIFICATIONS:

3–7+ years experience as an Executive Assistant / Virtual Assistant supporting C-Suite or senior leadership
Demonstrated mastery of calendar management (complex scheduling, multiple time zones) and email triage/drafting
Strong written and verbal English communication with professional tone
Proven ability to manage competing priorities, work independently, and meet deadlines consistently
High attention to detail; strong documentation and follow-through habits
Tech proficiency: Microsoft 365 (Outlook, Teams, Word, Excel) and/or Google Workspace (Gmail, Calendar, Docs, Sheets); comfort learning new tools quickly

PREFERRED QUALIFICATIONS:

Experience supporting US-based executives or global teams
Familiarity with tools such as Zoom, Slack, Asana, Trello, Monday.com, Notion, or similar
Prior experience creating executive briefs, meeting decks, or light presentation support (PowerPoint/Slides)
Background in professional services, consulting, AEC, or fast-paced environments

WORKING SCHEDULE:

Primary hours: overlap with US Eastern Time (ET) for scheduling, meetings, and responsiveness
Some early/late flexibility may be required depending on executive needs

LOCATION:

Remote Position (India)

Salary: $3-$9 per hour

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...