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Extraordinary Bookkeeper, QuickBooks Online Read Ad Before Applying!

February 18, 2026

Extraordinary QuickBooks Bookkeeper Please Read Ad Before Applying!!
We are a successful, growing, woman owned accounting services firm with clients and employees throughout the US. We provide bookkeeping, payroll and business consulting services to small and mid-size businesses. We are seeking an exceptional, experienced, tech savvy bookkeeper to join us in creating amazing outcomes for our clients and professional enrichment for our team members.

**Please carefully read through this ad and follow ALL instructions or you will not be considered!**

This is a part-time to full-time, remote position, with flexible hours and consistent pay. You will be assigned clients and projects with deadlines, but the specific times you work will be up to you.

However, you must be available weekdays during daytime hours for some of your daily responsibilities. This should be you primary job, so if you have other gigs, or other clients, this is NOT a good fit for you to pick up some extra part-time work.

We are growing rapidly so the potential for full-time work exists, if you so desire, and we will be adding more positions as we continue to grow. (If you saw this ad previously, we had actually filled the positions and need one or two more.)

Primary Areas of Responsibility Include:
1. Direct client bookkeeping of multiple, assigned accounts
2. On-boarding of new clients including collecting essential information, clean-ups, setting them up in systems such as QuickBooks, Bill.com and Double
3. Review and analysis of client financial reports
4. Daily on-call support of other bookkeeping staff.

Daily Duties May Include

Managing accounts payable and accounts receivable
Managing and reconciling bank statements, credit cards statements and payment processing systems
New account clean-ups, sometimes from a shoe box of unsorted receipts and dog-eared statements
Creating and presenting financial reports to your clients
Payroll processing for multiple clients using Gusto
Organizing, systematizing and documenting processes and procedures
Working with the team to manage deadlines and project goals
QuickBooks support for other team members and clients
Mastering apps such as QuickBooks Time, Bill.com, Keeper and SmartVault
Assisting in operational efforts and other projects as needed

Qualifications and Requirements:

If you are a Certified QuickBooks ProAdvisor, experienced with cloud accounting apps and working in an remote setting with multiple clients, you will go to the front of the line!
High level proficiency with multiple versions of QuickBooks (QuickBooks Online is a MUST) and Microsoft Office 365 (Word, Excel, Outlook, OneNote & Teams)
Deep experience in full-charge bookkeeping, with multiple clients, and solid knowledge of basic accounting principles. (Yes there will be a assessment test to apply.)
Ability to create and interpret financial reports such as balance sheets, income statements, P&Ls, cash flows, etc.
Experience with 3rd party payment and POS providers such as Shopify, Stripe, PayPal, Square, and / or Melio
Very tech savvy - comfortable using and learning the newest accounting and office technologies.
A strong working knowledge of payroll processing.
Experience working in a multiple client environment.
You need to be efficient, productive, self-motivated and comfortable working at your home using online technologies.
Hyper-organized, able to handle a large variety of projects and tasks and make sure nothing slips between the cracks.
Meticulous degree of accuracy and attention to detail.
Third Party Application experience.
Resourceful and solution oriented, able to figure out how to get new projects and tasks done.
Well-spoken and articulate in communicating professionally and informally over the phone, on video conferences, in person, and in writing.
High integrity, completely trustworthy and utterly reliable.
Comfortable working either independently and within a team.
Committed to professional and personal growth.
A positive mental attitude is essential.
You should go back to the top of this list and make sure this fits YOU!

Our Company and Culture:

We are a rapidly growing accounting services firm, based out of Virginia, with employees and clients across the United States. While most folks think we just do awesome outsourced bookkeeping services for small businesses and mid-sized companies, we actually do a whole lot more! We help clients make sense of their finances and streamline their workflows. Our innovative Profit First and strategic planning help busness owners manage their cash flow, minimize expenses and maximize profitability and growth.

We were founded over 20 years ago and are a stable, growing business. We use the latest workplace technologies to allow us to work remotely from home, or wherever we are. Our bookkeeping solutions are cloud-based, offering the best of breed solutions for our clients, to maximize efficiency and profitability, always striving to help free there time to do what they do best. Our team believes that if our clients are not growing, we're not growing. This is the primary reason we provide services far beyond bookkeeping. Businesses need to grow organically in all aspects of their internal operations, and we're here to help our clients create and implement the best available platforms for that dream to be realized.

Our home based work environment is professional yet casual without a lot of corporate formalities. We like to maintain a workplace that is fun and fulfilling for all our team members, including our families, dogs and cats. We work hard but don't take ourselves too seriously. We like and respect each other and don't create chaos by bringing personal drama into the workplace. We love creating "WOW" experiences for our clients. We strive to have outstanding long-term relationships with our clients.

If you think this might be a great fit for you, please respond and include a cover letter starting with the keywords "Extraordinary Bookkeeper" (this shows us you have read the whole ad, are still paying attention and look for the details), along with the following:

1. Cover letter introducing yourself. Be You... Let your personality shine through!
2. Your current availability and employment situation.
3. Tell us why you are a perfect fit.

4. List the third party applications that you are versed in.

5. Outline which industries that you have experience doing bookkeeping for. (i.e. Real Estate Investing, Summer Camps, Agencies, Member organizations, Business Coaching and / or other Professional Services)
6. Identify the tree typos in this ad ;)
7. Your awesome resume.

Please carefully read through this ad and follow all instructions or you will not be considered! This is part of our screening process; it tells us if you are seriously interested, can follow through on details, and aren't just mass emailing resumes - most candidates don't pass this critical first step. Each time we have posted a position we were flooded with applicants, so please be patient awaiting a response. Candidates will be video-conference screened twice, take a basic accounting skills tests (through Indeed) and allow a background screening. If this ad is up, we are still considering candidates.

Good Luck and we hope to here from YOU!

Job Types: Full-time, Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 10 per week

Benefits:

401(k)
Flexible schedule
Paid time off

Application Question(s):

Are you willing to undergo a background check, in accordance with federal and local laws/regulations?
When will you be available to start this job?
Do you physically reside full-time in the continental United States?

Experience:

Bookkeeping: 4 years (Required)
QuickBooks Online: 3 years (Required)

Work Location: Remote

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...