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Executive Assistant/Scheduler
About the position
This is a civilian position and does not require military experience (commission or enlistment) Executive Assistant/Scheduler Scope: Reporting to the AUSA Chief of Staff, the Executive Assistant/Scheduler will provide administrative support to the Executive Office as well as AUSA Vice Presidents. Position is hybrid remote, onsite Tuesday through Thursday, and remote Monday and Friday.
Responsibilities
- Serves as a highly proficient and detailed scheduler for the calendars of the President & CEO, Chief of Staff, and Vice Presidents as required, ensuring that calendars are up to date and conflicts avoided.
- Coordinates executive communications as directed by the Chief of Staff, including taking calls, responding to emails, setting up conference calls, and scheduling meetings.
- Prepares sophisticated, well-written internal and external correspondence, reports, and other documents for the Chief of Staff's review and approval.
- Manages complex domestic and international travel arrangements as requested and creates related itineraries.
- Arranges internal and external events as directed, including making catering arrangements and handling registration.
- Assists in managing the Executive Office budget, including coding and tracking invoices and maintaining related spreadsheets.
- Maintains an organized filing system of paper and electronic documents for easy access and retrieval.
- Assists in preparing for AUSA Board meetings, Annual Meeting, and other events throughout the year, including preparing and assembling meeting materials such as binders or other handouts.
- Other special projects as assigned.
- Upholds a strict level of confidentiality and sustains a high level of professionalism in all interactions and communications.
Requirements
- Minimum of 4+ years of experience as an Executive Assistant or similar role, preferably reporting directly to senior management.
- Bachelor's degree in a relevant field, or a combination of education and work experience.
- Advanced Microsoft Office skills, with an ability to become familiar with association-specific programs and software.
- Strong organizational, project management and problem-solving skills with excellent multi-tasking abilities.
- Outstanding written and oral communication skills.
- Ability to work evenings and weekends as necessary during events.
Nice-to-haves
- Familiarity with the Military/Army highly desired.
- Friendly and professional demeanor.
