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Executive Assistant - Office of Operations and Real Estate - UTK (7022)

February 24, 2026

Job Description The University of Tennessee, Knoxville (UTK) seeks a highly organized, strategic, and service-oriented Executive Assistant to provide comprehensive administrative support to senior leadership within Campus Operations & Real Estate. This position serves as a trusted partner to the Associate Vice Chancellor for Campus Operations and the Assistant Vice Chancellor for Business Operations, ensuring seamless coordination of executive priorities, communications, and operational initiatives. The ideal candidate is proactive, detail-oriented, and able to manage sensitive information with discretion while thriving in a fast-paced, collaborative university environment. Responsibilities Executive Support & Calendar Management<ul><li>Manage complex executive calendars, scheduling high-level meetings across campus leadership, UT System offices, vendors, and external partners</li><li>Coordinate travel arrangements, itineraries, and expense reconciliations</li><li>Prepare briefing materials and background documentation for meetings and presentations</li></ul>Communication & Correspondence<ul><li>Draft, edit, and manage executive communications including emails, memos, reports, and presentations</li><li>Serve as a primary liaison between executive leadership and campus stakeholders</li><li>Maintain confidentiality in handling sensitive operational, personnel, and financial matters</li></ul>Operational & Project Coordination<ul><li>Support division-wide initiatives, retreats, and strategic planning efforts</li><li>Track action items and follow-up on key priorities to ensure timely completion</li><li>Assist with documentation, process improvements, and workflow coordination</li></ul>Administrative & Financial Support<ul><li>Process transactions, reconcile expenses, and support procurement activities in accordance with university policy</li><li>Maintain organized records and documentation systems</li><li>Support onboarding logistics and administrative coordination for division staff</li></ul>Qualifications Required Qualifications<ul><li>High school diploma or GED required; Associate's or Bachelor's degree preferred</li><li>Minimum of 3-5 years of progressively responsible administrative experience supporting senior leadership</li><li>Demonstrated experience managing complex calendars and high-volume communications</li></ul>Preferred Qualifications<ul><li>Experience in higher education, public sector, or large complex organizations</li><li>Experience supporting multiple executives</li><li>Familiarity with university systems such as DASH, IRIS, or similar ERP platforms</li></ul>Knowledge, Skills, and Abilities<ul><li>Strong knowledge of executive-level administrative practices</li><li>Advanced skill in written and verbal communication</li><li>Demonstrated ability to prioritize competing demands and exercise sound judgment</li><li>Strong ability to maintain confidentiality and professionalism</li><li>High level of skill in Microsoft Office Suite and digital collaboration tools</li></ul>Work Environment This position operates primarily in an office environment and may require occasional evening meetings or special event support. Compensation and Benefits <ul><li>UT market range: MR8</li><li>Anticipated hiring range: Commensurate with qualifications.</li><li>Find more information on the UT Market Range structure <a href="" target="_blank">here</a></li><li>Find more information on UT Benefits <a href="">here</a></li></ul>Why Join Campus Operations & Real Estate? Campus Operations & Real Estate supports the physical and operational backbone of the University of Tennessee, Knoxville. From real estate strategy and financial stewardship to essential campus services, our team plays a vital role in enabling the university's academic mission. This role offers the opportunity to work closely with senior leadership and contribute to strategic initiatives that shape the campus experience. Application Instructions To express interest, please submit an application with the noted below attachments. To be assured of full consideration, completed applications with all requested materials should be submitted on or before 1/28/26.<ul><li>Resume</li><li>Cover Letter</li><li>List of 3 Professional References</li></ul>About Us The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service. UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory. The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service. UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone. The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine. Apply today and join the Tennessee Volunteer community! About Us The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service. UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory. The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service. UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone. The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine. Apply today and join the Tennessee Volunteer community! Job Info<ul> <li> Job Identification 7022 </li> <li> Job Category Administrative </li> <li> Posting Date 02/17/2026, 09:34 AM </li> <li> Job Schedule Full time </li> <li> Locations 1331 Circle Park, Knoxville, TN, 37996, US </li> </ul>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...