Join our community and experience Emerson College! The Executive Administrator reports to the Dean of Emerson Los Angeles (ELA) and provides high-level administrative and organizational support to the Dean in a dynamic outward-facing academic environment. As the primary contact for internal and external constituencies regarding the Dean’s office, this role requires exceptional judgement, discretion, professionalism, attention to detail, excellent interpersonal and writing skills, and the ability to manage multiple priorities in a fast-paced environment. The Executive Administrator serves as a key partner in supporting day-to-day operations, coordinating complex workflows, and ensuring effective follow-through on initiatives and commitments. The position involves frequent interaction with leadership in both Los Angeles and Boston campuses, faculty, staff, alumni, and external partners and requires a high degree of professionalism and confidentiality. ESSENTIAL JOB DUTIES Provide primary administrative support to the Dean of ELA. Manage the Dean’s calendar, meetings, and appointments, exercising sound judgment in prioritization and scheduling. Book space as needed, and work closely with the other Executive Administrators across the college. Support budget-related administrative processes such as requisitions and invoice tracking, in coordination with campus finance and accounting staff. Interface with Finance, Procurement, and Accounts Payable offices to ensure prompt and accurate payments. Support initiatives and projects led by the Dean, by tracking timelines, action items, deadlines, and deliverables. Complete expense reports and other tasks in Workday on behalf of the Dean. Draft, edit, and prepare correspondence, reports, briefing materials, slide decks, and other written materials. Make travel arrangements and itineraries using Concur. Liaise regularly with the Dean to inform them of upcoming commitments, responsibilities, and divisional needs. Prepare meeting agendas, take notes, track action items, and assist with follow-up communication. Anticipate upcoming deadlines, preparation needs, and scheduling requirements and proactively flag them for the Dean. Identify opportunities and make recommendations for process improvement and efficiencies within the Dean’s Office. Serve as a professional point of contact for internal and external constituencies, including alumni, advisory board members, donors, industry partners, and high-profile guests. Collaborate with and provide coverage for and assistance to colleagues as required. Perform other miscellaneous duties, as assigned, and participate in key institutional and campus activities relevant to the Dean’s office, as appropriate. Support (but not lead) logistical coordination for alumni gatherings, advisory meetings, donor visits, and campus activities, in collaboration with advancement staff, events personnel, and other campus partners. Assist with preparation for high-level meetings and visits involving senior leadership, trustees, and external partners. QUALIFICATIONS – Qualifications are deemed required or preferred and represent what is needed to effectively perform job. Bachelor’s Degree in Business, Finance or related field or equivalent experience is required. Minimum five years of experience providing direct support to senior-level administrators in a complex organization required. Experience using Google Workspace, Concur, and Workday for finance and HR preferred. Experience in higher education, the creative industries, arts organizations, or mission-driven nonprofit environments preferred. KNOWLEDGE, SKILLS, AND ABILITIES – May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job. Writing/editing skills, project management skills, professionalism, and discretion required. Exceptional accuracy and attention to detail required. General knowledge of budgeting and accounting procedures. Proficiency in using computer software and learning new software easily. Strong organizational skills and the ability to follow through on tasks and requests. Ability to maintain multiple projects simultaneously and to prioritize tasks. Self-starter with excellent interpersonal judgment, professionalism, and discretion. Excellent communication and problem-solving skills. Strong written communication and editing skills. Ability to maintain a high level of confidentiality. Ability to work effectively with a wide range of constituencies, including senior administrators, faculty, alumni, and external partners. PHYSICAL ABILITIES – Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. This position is generally sedentary in nature; movement throughout the area is required occasionally. Intellectual/mental concentration, need to concentrate, intellectually, for periods of time Continuous oral and written communication with students, co-workers, and supervisors is essential. Repetitive movements, occasional lifting of up to 10 pounds, reaching, lifting, stooping, and the ability to read a computer screen, detect color-coding, and read fine print will be expected. All Student Affairs staff are expected to actively participate in and support major divisional and institutional programs and events, including but not limited to student and staff trainings, move-in, move-out, Commencement, the Student Organization Fair, and other key community-building initiatives. This may include evening and weekend commitments. WORK ENVIRONMENT – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job. Usual office conditions Compensation: $70,304 - $81,200 annually, commensurate with experience Grade of Position: 23-08E Scheduled Weekly Hours: 36.25 Division: In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week. Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available. Please refer to our benefits website for a full list of benefits and eligibility requirements. About Us Emerson College is the nation’s only four-year institution dedicated exclusively to majors in communication and the arts in a liberal arts context. It is located in the dynamic multi-cultural city of Boston in close proximity to major arts institutions, performing art venues, and research centers. The college enrolls over 5,800 graduate and undergraduate students from more than 70 countries and all 50 states. Emerson College has campuses in Los Angeles and the Netherlands. At Emerson College, we seek individuals who bring innovation, creativity, and impact to our campuses to increase our depth, breadth, and diversity in our educational offerings. Emerson’s commitment to inclusive excellence is supported by a range of resources. Commitment to Inclusion Emerson College believes the pathway to achieving inclusive excellence is fostering a campus climate where everyone can thrive. As a community of scholars and storytellers, we continually strive to cultivate a community that draws upon the widest possible pool of talent, characterized by the intentional inclusion of individuals from varied backgrounds, perspectives, beliefs, and values. Annual Clery Report In accordance with the federal Clery and Campus SaVE Acts, Emerson College commits to providing all current and prospective students and employees with access to the annual campus security reports for each of our campuses. This report may be accessed from the Emerson College Police Department website. Emerson College has designated the Associate Vice President of Equity, Access & Equal Opportunity/ Title IX Coordinator to respond to inquiries regarding the College's Policy Against Discrimination, Harassment & Sexual Violence. The Associate Vice President of Equity, Access & Equal Opportunity/ Title IX Coordinator is located in the Ansin Building, 180 Tremont Street, Boston, MA 02111, Suite 409, and may be reached by calling (617) 824-8999 or by emailing oeo@emerson.edu.