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Editorial Assistant

February 24, 2026

Job Description Summary:

The Editorial Assistant provides administrative support for the processing and peer review of standard manuscript submissions. Handles routine phone and email inquiries from authors and reviewers. Works closely with the journal’s editorial board to facilitate the peer review process for articles submitted to PNAS. Reports to the Assistant Managing Editor or Senior Editorial Coordinator and keeps them informed about problem papers.

Job Description:

ESSENTIAL JOB DUTIES

Responsible for overseeing all aspects of peer review coordination from submission to transmittal for research articles (Direct Submission and Brief Reports)
Complete quality control checks for incoming research articles
Correspond with authors, editors, and reviewers about needed items, deadline extensions, pending submissions, and status inquiries
Notify authors of manuscript decisions
Screen revisions for plagiarism and escalate to editorial ethics manager as needed
Monitor updates to the online submission systems and ensure requisite changes are made to the Information for Authors
Merge or update reviewer records with current information to maintain an up-to-date database/reviewer pool
Transmits manuscripts to production vendor
Act as the point of contact for production queries received from the production vendor
Contribute input for enhancements to the submission system
Perform a variety of clerical and administrative tasks such as answering general queries sent to the editorial inbox and answering the telephone
Special projects and additional tasks as assigned

NONESSENTIAL JOB DUTIES

Related duties and special projects as assigned.

JOB SPECIFICATIONS
Required Knowledge, Skills, and Abilities:

Communication – Ability to compose clear and professional communications with various stakeholders. Excellent communication skills with a proven ability to effectively interact with all levels of employees and external stakeholders.
Teamwork – Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication.
Decision Making/ Problem Solving – Ability to solve problems with supervisory consultation and by following rules, procedures, and precedents.
Quality, Excellence & Service Orientation – Demonstrated concern for excellence in quality of work and the experiences of stakeholders involved.
Integrity & Professional Judgment - Ability to handle sensitive or confidential information with discretion and exercise sound professional judgment.
Experience working in complex environments with a high degree of organizational effectiveness.
Organizational Effectiveness / Navigating Complexity - Ability to operate effectively in complex, multi-stakeholder environments, manage competing priorities, and maintain organizational alignment.

Minimum Education/Training Requirements: High School Diploma, GED, or equivalent knowledge.

Minimum Experience: One year of related experience.
Physical Capabilities: Ability to work at a computer for extended periods of time.
Required Licenses, Certification or Registration: None.
Supervisory Responsibilities/Controls: Reports to an Assistant or Associate Managing Editor or a Senior Editorial Coordinator. Supervisor is available to assign work and assist in problem resolution.

Compensation & Benefits: An estimated compensation range for this position is $18.44 - $23.05 per hour, plus potential overtime. Compensation offered to the selected candidate will be based on the candidate’s relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range. This is a benefits-eligible position. Our Benefits Plan offers competitive and comprehensive benefit options, including medical, dental and vision insurance, life insurance, disability coverage, retirement and savings benefits, leave benefits such as paid holidays and paid personal leave, transportation subsidies, and education assistance.

Work Environment: This role has been approved for 100% remote status, with occasional travel between National Academies’ facilities and to off-site meeting/sponsor locations. Please note that any remote work arrangement will need to be reviewed and approved

Equal Opportunity Employer:

It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.

Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units

Job Family:

PUBL

Employee Type:

Employee

Scheduled Weekly Hours:

37.5

City/State:

Washington, District of Columbia

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...