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Corporate Communications Administrative Assistant
The Administrative Assistant, Corporate Communications will be responsible for collaborating and supporting Sony Music’s Corporate Communications team. You will be a curious, highly organized, team player who works closely with the broader group to support efforts across the entire division and help execute the Company’s Corporate Communications strategy.
What you'll do:
• Take the lead on all administrative needs for Executive Vice President, Corporate Communications which includes coordinating the calendar, arranging and booking meetings, coordinating/booking travel, and expense reports among other areas.
• Manage expense report and travel processes for three other Communications leaders as directed.
• Be responsible for Corporate Communication team’s weekly meetings which includes producing and maintaining agendas, and other tasks as needed.
• Develop agenda, book speakers for, and coordinate all aspects of team strategy meetings throughout the year.
• Oversee ordering of team supplies on a regular basis.
• Facilitate the Company’s daily morning clips process which includes gathering and monitoring global news outlets for relevant Sony Music news and industry clips and distribute to multiple audiences including Sony Music senior executives by a specific time in the morning; continue monitoring for breaking and relevant news coverage throughout the day including after hours.
• Create regular clip round ups for distribution to key audiences while maintaining database of key press clippings.
• Oversee, with Executive Vice President, Corporate Communications, invoice payments and department finance logistics.
• Coordinate with appropriate Sony Music Corp Communications team member to liaise with Sony Corp’s Corporate Communications team on various requests.
• Manage and keep up to date all Team calendars.
• Maintain press lists in addition to other distribution lists.
• Work closely with the Audience Coordination team to support the Company’s engagement efforts which include sending Company-wide emails, filming various series for the intranet, and developing and engaging in relevant content series.
• Keep entire team activities organized and develop ideas of ways the Corporate Communications team can act more efficiently and collaboratively.
• Other tasks as needed are related to Corporate Communications, which can include but is not limited to, maintaining distribution lists, sending Company emails, distributing mail and supporting the overall team.
• Engage with Corporate Communications team members to participate in interested projects beyond your defined role.
• Who you are:
• Have at least 1-2 years of relevant administrative working experience.
• Superior organizational skills.
• Respectful of deadlines and attention to detail.
• Experience in video content development and editing a plus.
• An exceptional communicator with extraordinary time management skills.
• Able to work in highly confidential environments.
• A proactive, flexible, self-starter who has strong problem solving and interpersonal skills while being able to work independently.
• Have the ability to manage time and varied priorities to achieve goals and juggle multiple projects/deadlines simultaneously.
• A very organized professional, able to create and maintain very strong business relationships.
• Have an interest in pursuing a career in Communications.
• Must be available on evenings and weekends as needed for events, communications needs and other important tentpoles. Reference: ECNJOBID-172-69-6-35 in the application
