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Business Officer II

February 14, 2026

Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities. Visit us at <A HREF="https://jobs.hr.ncsu.edu/" TARGET="_blank">https://jobs.hr.ncsu.edu/</A>. Location: Raleigh, NC Essential Job Duties: The Departmental Business Officer II is responsible for overseeing the financial operations of the Institute, including budgeting, invoicing, contract support, and procurement. In this role, you will ensure accurate and efficient management of financial processes and collaborate with the Director of Research Administration to maintain the Institute's financial health. Key Responsibilities: Financial Management & Reporting :<ul><li>Develop, manage, and monitor budgets for all Institute projects in collaboration with the Director of Research Administration.</li><li>Assist with the creation of budgets and financial documentation for new grant proposals.</li><li>Provide regular financial reports and updates to the Institute Director and leadership, including monthly and quarterly tracking.</li><li>Track financial activities across the Institute and address concerns or inquiries as needed.</li></ul>Invoicing, Contracts & Compliance:<ul><li>Review and process invoices from external subcontractors for allowability and accuracy, ensuring payments are processed within North Carolina State University systems.</li><li>Assist Contracts and Grants in generating invoices for current awards.</li><li>Manage invoicing for Institute membership dues.</li><li>Coordinate with Contracts & Grants fiscal managers to ensure compliance with financial protocols.</li></ul>Award & Project Coordination:<ul><li>Oversee the setup and closeout of new and existing awards, ensuring proper financial documentation and tracking.</li><li>Maintain an understanding of all accounts within the Institute's portfolio and assist with award tracking and closure.</li><li>Track cost share requirements and maintain documentation as necessary by working closely with 3rd party cost share providers.</li></ul>Procurement & Reconciliation:<ul><li>Order supplies for Institute project PIs and manage the P-card, including monthly reconciliation and reporting of expenses.</li><li>Perform monthly reconciliation of all active projects to ensure compliance.</li></ul>This role offers the opportunity to make a meaningful impact on the Institute's financial health while working closely with engaged leadership in a collaborative, mission-driven environment. If you are a highly organized and analytical professional who enjoys collaborating with others, communicating clearly, and keeping complex financial operations running smoothly, we encourage you to apply. Other Work/Responsibilities: Other duties as assigned. Minimum Experience/Education: Bachelor's Degree in Business Administration, Accounting , or related area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Required Qualifications: <ul><li>Experience in accounting, financial and budget management Proficient in spreadsheet computation and financial report compilation</li><li>Strong organizational, communication, and analytical skills.</li><li>Ability to manage multiple projects and collaborate effectively with internal and external stakeholders.</li></ul> Preferred Qualifications: <ul><li>Experience in contract and grant management as it relates to research administration at an academic institution.</li><li>Familiarity with center memberships including membership agreements and invoicing for member dues</li><li>Knowledge of NCSU financial systems and policies</li><li>Knowledge of the Uniform Guidance 2 CFR Part 200</li></ul> Required License or Certification: N/A AA/EEO Statement: NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or <a href="mailto:workatncstate@ncsu.edu">workatncstate@ncsu.edu</a>. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

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Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

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With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...