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Administrative Program Assistant

February 14, 2026

Position Details Position Information Department Horticulture (AHT) Classification Title Administrative Program Assist Job Title Administrative Program Assistant Appointment Type Classified Staff Job Location Corvallis Benefits Eligible Part-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary This recruitment will be used to fill one part-time (approximately 20 hours per week) Administrative Program Assistant position for the Department of Horticulture at Oregon State University ( OSU ). This position resides in the Department of Horticulture and supports various programs including Horticulture, Entomology, Plant Breeding and Genetics, undergraduate degree programs and the Horticulture Graduate Program. This position provides service to a variety of audiences: prospective and current students, in degree seeking and non-degree seeking status, as well as faculty and other OSU administrative units. The nature of the service requires knowledge of and articulating institutional policy and procedure related to admission, registration, program requirements across a variety of undergraduate degree programs and minors, and Horticulture Graduate Program. The incumbent is expected to provide excellent customer service and requires knowledge of university, college, graduate school, and department operations, procedures, and guidelines. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : <ul><li> Top 1.4% university in the world</li><li> More research funding than all public universities in Oregon combined</li><li> 1 of 3 land, sea, space and sun grant universities in the U.S. </li><li> 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties</li><li> 7 cultural resource centers that offer education, celebration and belonging for everyone</li><li> 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates</li><li> 35k+ students including more than 2.3k international students and 10k students of color</li><li> 217k+ alumni worldwide</li><li> For more interesting facts about OSU visit: https://oregonstate.edu/about </li></ul>Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: <ul><li> Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. </li><li> Free confidential mental health and emotional support services, and counseling resources. </li><li> Retirement savings paid by the university. </li><li> A generous paid leave package, including holidays, vacation and sick leave. </li><li> Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. </li><li> Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. </li><li> Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. </li></ul>Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU . Key Responsibilities 50% Academic Programs 45% Program Reporting 5% Office Support/Back up What We Require Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures. What You Will Need Ability to multitask and work under deadline pressure. Experience providing customer service or administrative support to individuals from diverse backgrounds, demonstrating the ability to communicate clearly, respectfully, and inclusively. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You To Have Working knowledge of university policies and procedures. Demonstrated regard for confidentiality, discretion, and diplomacy. Experience working with Workday, Banner Student Information System, CORE , and Scholar Dollars, CIM , 25Live Pro, Course FeeBook. Working Conditions / Work Schedule Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $20.98 Max Salary $31.63 Link To Position Description https://jobs.oregonstate.edu/position_descriptions/12724 Posting Detail Information Posting Number P05559CT Number of Vacancies 1 Anticipated Appointment Begin Date 04/06/2026 Anticipated Appointment End Date Posting Date 02/13/2026 Full Consideration Date Closing Date 03/06/2026 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Cover letters are optional for this position and will not be used for evaluating your qualifications. Equivalent required experience is based on full-time equivalent (40 hours per week). PLEASE NOTE : If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact: Katie Holly Katie.Holly@oregonstate.edu 541-737-5475 We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu .

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...